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Student Accounts

The Student Accounts Office is responsible for receiving and processing tuition and fee payments, refunds, and Department of Education loan disbursements.

Key Points

Financial Aid Disbursements

Financial aid is disbursed from the U.S. Department of Education directly to Meridian in equal disbursements after the start of each quarter once registration, Satisfactory Academic Progress, and attendance are confirmed.

Students can expect aid to be disbursed within 3-6 weeks from the start of the quarter and are notified of this via email. Credit balance refunds (where Meridian sends the student excess aid received by the University via direct deposit) occurs within 14 days of the date of disbursement, per Department of Education regulations.

Meridian applies financial aid towards charges for tuition and fees for the current quarter and previous quarters in the current academic year. Students are responsible for payment of all outstanding charges not covered by financial aid.

Once students have completed all required documents for financial aid and the award has been processed by Meridian, expected financial aid will be noted on the student’s account until funds have been received from the U.S. Department of Education and processed by Meridian each quarter. Any tuition and fees not covered by Financial Aid are expected to be paid before the start of each quarter.

Payments

Payment Terms

Tuition is due quarterly or monthly, based on the payment plan selected by the student.

Payment Plans and Due Dates

As part of the registration process each academic year, students select a payment plan and must stay with that plan for the entire academic year. Partial payments are not accepted; however, students may make advance payments.

  • Quarterly - All tuition and fees are due by the first day of each quarter. (September 1, December 1, March 1, and June 1)
  • Monthly - All tuition and fees are due by the first of each month. (Includes additional $90/quarter finance charge.)

Note that students whose direct costs (owed to Meridian) are entirely covered by a financial aid award still need to select a payment plan, in case they do end up with a balance not covered by financial aid.

Late Payments

A late fee of $25 is assessed on all late payments 14 days past the due date (as described above for each payment plan).

What to Pay

Consult the Student Services Portalto determine the amount you need to pay as well as when payment is due. Note that Meridian does not provide paper billing statements or payment receipts for tuition or fees unless specifically requested. Students are responsible for tracking what they owe and paying on time.

How to Pay

To make a payment by credit card, access the Student Services Portal. Meridian accepts payments by Visa, MasterCard, Discover, or American Express. Note that for payments by credit card, the system will add a 3.25% credit card processing fee.

ACH bank account payments can also be made via the Student Services Portal. Note that for bank account payments, the system will add a 0.8% payment processing fee.

All checks or money orders are to be made payable to Meridian University. Specify what your payment is for on the memo section of the check.

If the check is from a third party sponsoring your attendance, please ensure that the check memo includes your name or the payment will be rejected by Meridian.

Insufficient Funds

When a check submitted for any fee is returned by the student’s bank for insufficient funds, a returned check fee is assessed to the student’s account. Any student having more than two returned checks during an academic year will be required to pay all future fees using money orders or cashier’s checks.

Where to Pay

All tuition payments should be mailed to:

Student Accounts Office
Meridian University
47 Sixth Street,
Petaluma, CA
94952

If you would like to pay in person at Meridian’s Petaluma Center, you may do so by enclosing your payment in an envelope marked with your name, the payment amount, and the quarter for which you are paying. All payments should be addressed to the Student Accounts Office.

Change of Address

It is each student’s responsibility to make sure that Meridian University and the U.S. Department of Education have the most current and correct address, phone number, and email information. If this information changes, the respective representatives must be notified.

Credit Balances

This section is about financial aid credit balances. View the Leave of Absence, Withdrawals and Refund Policy for information on refunds of tuition and fees.

For students whose financial aid award exceeds the direct costs owed to Meridian, the amount of the quarterly financial aid disbursement from the U.S. Department of Education will be higher than the tuition and fees owed for the same period. These students are entitled to a refund which will be sent directly from Meridian in the form of a direct deposit to the U.S. bank account on file with Meridian - within approximately 14 days from the date the funds are applied to the student’s account.

If you would like Meridian to retain credit balances on your account and apply them against future balances owed, submit the Authorization to Hold Credit Balance form.

Students who do not have a U.S. bank account must contact the Student Accounts Office to coordinate other credit balance refund options.

Tuition and Fee Deferments for Financial Aid

A Financial Aid Fee Deferment does not pay or waive your tuition and fees. It is only a delay until financial aid is applied.

A Financial Aid Deferment permits eligible students to delay payment of tuition and fees. Deferments are issued based on the expectation tuition and fees will be paid, either partially or in full, by financial aid. This deferment allows students with unpaid charges to remain registered for classes - but only until the fifth week of the quarter. Students issued a fee deferment are still responsible for all charges on their account if financial aid is not issued or does not cover all costs.

If there is a delay in applying for financial aid, an interim payment may be required depending upon the nature of the delay.

When Meridian receives financial aid funds, they are credited to the student’s account. Any excess credit balance on the student’s account will be refunded or applied to future charges if the student has submitted the Meridian Authorization to Hold Credit Balance form, which is included with every registration packet.

If a student has previously defaulted on an extension or payment agreement with Meridian, a tuition deferment may not be approved.

More Information

The Student Accounts Office can be reached by email at This email address is being protected from spambots. You need JavaScript enabled to view it. or by phone at (707) 765-1836 between 9am and 5pm Pacific Time - Monday through Friday.

The Tax Relief Act of 1997 provides an opportunity for students to receive a tax savings. These benefits, called the American Opportunity Tax Credit and Lifetime Learning Tax Credit, allow taxpayers to reduce their federal income tax based upon qualified tuition and fees paid, if the taxpayer meets all Tax Relief Act of 1997 requirements.

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